Exa Shop Manager
Offline Point of Sale, inventory tracking, customer credit ledger, and daily cash drawer reconciliation for retail shops, supermarkets, bakeries, cafes, and service counters.
Illustration: Counter billing and POS interface designed for retail shops, cafes, and commercial counters.
Counter bottlenecks solved
Counter queues during peak hours
Fast keyboard hotkeys (F1 search, F8 hold, F12 checkout) and responsive touch layouts keep lines moving quickly during rush periods.
Lost sales when internet disconnects
The system runs on a local SQLite database on your device. Billing, receipt printing, and inventory updates continue with zero interruption even with no internet.
Customer credit scattered in paper notebooks
Records customer credit balances linked directly to mobile numbers. Generates clear balance summaries ready to send via WhatsApp with one tap.
Inventory shortages and untracked ingredient waste
Stock reduces automatically as sales are made. For cafes and bakeries, recipe-based deduction reduces raw ingredients like flour, milk, and tea powder per item sold.
Cash drawer discrepancies at shift closing
Day close reports cleanly separate physical drawer cash, UPI payments, and card payments. Tracks daily petty expenses and compares physical cash counts with system totals.
Features built for busy counters
100% Offline-First Architecture
Built with a local SQLite database on Windows and Android. You do not need an active internet connection to bill customers, check inventory, or print receipts.
Thermal Receipt & Label Printing
Direct ESC/POS printing for standard 58 mm and 80 mm thermal receipt printers via USB or Bluetooth. Also supports price sticker label generation.
Multi-Mode & Split Payments
Accept cash, UPI, card, or split payments across multiple payment methods for a single bill. Automatically calculates change to return.
Customer Credit & Ledger
Look up repeat customers by phone number, check outstanding balances, record partial payments, and view full purchase histories.
Recipe & Unit Stock Tracking
Supports standard retail product units as well as composite recipes for bakeries and food counters, deducting raw ingredients automatically per sale.
Shift & Day Cash Reconciliation
Reconcile daily drawer cash against system records. Record daily cash expenses, monitor cash vs digital sales, and maintain an accurate audit trail.
Role-Based PIN Security
Staff sign in with salted 4-digit PINs. Protects sensitive business data, cost reports, supplier details, and owner settings from unauthorized changes.
Good to know
Device Compatibility
Runs natively on Windows 10 and 11 desktop PCs, laptops, all-in-one POS terminals, and Android tablets and phones.
Printer Hardware
Compatible with standard 58 mm and 80 mm ESC/POS thermal receipt printers connected by USB, Bluetooth, or local network.
Handheld Product Scanners
Works with standard USB and wireless handheld product scanners out of the box with zero configuration.
WhatsApp Reminders
Opens your device WhatsApp with a pre-written, respectful balance statement. The business owner reviews and taps send; no automated spam is sent.
Data Privacy & Local Security
Your business records, customer numbers, and sales figures remain on your local device. Automatic safety backups are saved before any data restore.
How pricing works
Available as a one-time counter license or an annual support plan. We install the software on your hardware, configure your catalog, set up receipt formats, and train your staff in person or remotely.
Contact our engineering team to request current pricing or arrange a live demonstration on your hardware.
Frequently asked questions about Exa Shop Manager
Does Exa Shop Manager need an active internet connection?
No. Counter billing, inventory tracking, customer accounts, and thermal receipt printing work completely offline without internet.
Which types of stores can use Exa Shop Manager?
It is designed for retail shops, supermarkets, grocery stores, bakeries, cafes, quick-service food counters, apparel outlets, and repair shops.
Which printers and product scanners work with it?
It supports standard 58 mm and 80 mm thermal receipt printers connected via USB, Bluetooth, or network, as well as standard handheld USB and Bluetooth item scanners.
How does the customer credit (udhar) system work?
You can record customer credit linked to their phone number. When you want to send a reminder, tapping WhatsApp opens the chat with the balance and date pre-written for you to send.
Can it handle raw ingredient recipes for cafes and bakeries?
Yes. You can link raw ingredients (such as milk, sugar, flour, and tea powder) to finished items. Selling finished items automatically decreases raw ingredient stock by configured weights or volumes.
Can staff use it in Tamil and English?
Yes. The interface supports both Tamil and English language options so counter staff can operate it with minimal training.
Want to see it at your counter?
Book a live demo and we will show you billing, stock and day close.